I apologize if my previous post (reflection on the video recording of Meeting 1) was lacking in a clear criterion for my definition of an effective meeting.
What constitutes a good meeting? The following are the factors I would keep in mind when evaluating my performance as a team member:
1. Fully understand the agenda of the meeting, and prepare well before attending
2. Be an active participant of the meeting. That is, offer constructive feedback frequently, and perform active listening
a. Two-way communications between members of the team
3. Staying on topic, and not deviate from the agenda
4. Exhibit positive body language and non-verbal cues
5. As the minutes taker of the meeting, I should be effectual in taking down important points mentioned by the speakers. After the meeting, disseminate the minutes to the team as soon as possible.
With respect to the above criteria, I have not fully met the expectations set by myself.
First and foremost, I have failed in making an impact during the meeting. I was largely quiet during major part of the meeting. My ‘excuse’ of being an active listener cannot be fully accepted simply because I have not translated my analysis to the actual group discussion. This was a pity because I have thought of numerous ideas which I thought could have benefited my team. I was held back my fear for being a deviant and being criticised.
Nevertheless, I have made a mental note of my criteria listed above. I would remind myself that being criticized is part of the learning process, and also that the team goals outweighs my own personal apprehension for being put down.
Being a good listener is my strength. Thus, I hope to maintain this positive trait of mine, and put in conscientious effort in being a better team member.
Hi Justin,
ReplyDeleteI believe that everyone would have their own criteria when it comes to being in a team. In your case, the criteria that you have set for yourself is very apt.
As we are in the same CG1102 team, I do notice that you were a bit reserved in giving your opinions and suggestions during the first meeting. Other than the fear of being criticised, it is also the first meeting of our team. Everyone is still not quite familiar with one another, thus we do tend to keep our opinions to ourselves.
Since you are the minute’s taker, I could understand that you would be busy with taking down the important points. I could understand the situation that you are in. It is hard to take down notes, listen and voice out your opinions all at the same time.
I can see the efforts that you have made in trying to voice out your views for the subsequent meetings. I always know that you are an active listener, it is a really good trait that you should maintain. Keep it up!
Cheers,
Kevin Lin